This is a non-represented, temporary position wiht the Pierce County Skills Center.
This position's responsibilities are to provide a variety of office support to the PCSC Summer School program, including receptionist activities and composing and typing correspondence and reports; record tracking, budget or financial tracking, providing customer service, operating a computer, and a variety of other support functions.
THIS POSITION WILL BE HIRED BY THE PIERCE COUNTY SKILLS CENTER, NOT THE BETHEL SCHOOL DISTRICT.
Depending upon the individual assignment, the Office Assistant - PCSC Summer School may perform all or a combination of the following:
1. Answers the telephone and greets office visitors; provides program information and advice to staff members, parents, and professionals. Uses tact and confidentiality in dealing with sensitive matters. Responds to requests; routes callers to appropriate staff members; takes messages. Keeps communication lines open between teachers, staff, supervisors, parents, and the community. Provides a positive, service-oriented working relationship with all communication.
2. Operates a computer and a variety of software packages such as word processing, spreadsheet, database, desk top publishing, and mainframe computer applications. Provides a variety of routine and custom reports as requested.
3. Maintains current knowledge of program rules, regulations, laws, and procedures; processes a variety of materials for program compliance.
4. Tracks a variety of projects and deadlines; coordinates with others to meet summer school deadlines.
5. Provides a variety of clerical support such as typing correspondence, reports, and memoranda; composes correspondence as appropriate; creates and maintains files; prepares agendas; performs a wide variety of office support.
6. May receive, open, date stamp and route incoming mail; may screen mail and take action on appropriate items.
7. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
8. Provides a variety of backup and peak load assistance as requested.
9. Performs related duties consistent with the scope and intent of the position.
Reports to assigned administrator; may receive direction from multiple program personnel.
Required to adapt to shifting priorities; and to frequently re-channel work effort; requires concentration and attention to detail. May occasionally deal with distraught or difficult individuals.
Exposed to visual display terminal for prolonged periods; required to sit for prolonged periods; some positions may require travel to various school sites.
Education and Experience
Education, training, skills, and experience necessary to carry out the assignment, involving maintaining detailed records and customer service.
Required Knowledge, Skills and Abilities
Ability to communicate effectively, both orally and in writing. Effective customer service and public relations. Knowledge of office procedures. Ability to create and maintain spreadsheets. High-level keyboarding and data entry skills. Skill in operating a variety of office machines. Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications. Skill in correct grammar, spelling and English usage. Ability to perform arithmetic calculations. Ability to compose and format correspondence, reports, graphs, and charts. Ability to set up and maintain accurate files and records. Ability to organize and set priorities for work. Ability to maintain confidentiality. Ability to establish and maintain effective working relationships with a diverse group of people.
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Some positions may require valid Washington state driver's license to travel between school sites and a good driving record.
For best consideration, all materials should be received in the
Human Resources Department by 4:00 p.m. April 25, 2012. (Open until filled)
Conditions of Employment:
• Working Hours - 7:00am-5:00pm (Hours will vary based on need)
• Position duration: May 1-August 2, 2013 (Actual work dates/hours may vary based on need)
This is a non-represented, temporary position with the Pierce County Skills Center.